Join a leading retirement living industry company committed to delivering exceptional customer service and performance

Work in a supportive and collaborative environment with a team of experienced professionals

Enjoy competitive salary and health benefits, including hybrid work options, team meals, RRSP contributions, vacation, sick pay and paid time off

Contribute to making a positive impact on the lives of seniors and their families

You.

You are not looking for a job, You are looking to contribute to something greater. You thrive on the opportunity to make a real difference in people’s lives. This is reflected in your commitment to connecting with people and delivering results. A true self-starter, you take pride and ownership in what you do. Most importantly, you’re a great team player!

Us.

What do you get when a team of experienced industry professionals combine their passion and decide it is time to raise the bar in the retirement living industry? You get V!VA Retirement Communities. At V!VA, we aren’t about grand statements or lofty ideals. We are a group of Canadians committed to bringing the right mix of people together to inspire each other and deliver the highest standards of customer service and performance in the retirement living sector. At V!VA, we put people first. We are looking for just the right person who shares V!VA’s mission – Making Today Great!

The Role.

Reporting to the Senior Finance Manager, the Payroll Supervisor will play a crucial role in ensuring accurate and timely payroll processing for all V!VA Communities pay groups. You will be responsible for maintaining employee records, managing payroll system updates and modifications, reconciling government-related documents, and providing support to managers and employees with payroll-related inquiries and issues.

The Payroll Supervisor will act as the local champion and role model for the V!VA culture. S/he will provide leadership and initiative to ensure accuracy, compliance, and providing service to employees. The ideal candidate is a detail-oriented professional with strong analytical and communication skills, adept at problem-solving, and excelling in time management. The Payroll Supervisor should demonstrate consistent accountability, dependability, and a steadfast commitment to professional judgment, ethics, and integrity.

Responsibilities

• Execute payroll processing for all V!VA Community pay groups, strictly adhering to timelines
• Record and maintain personal and payroll information for community's salaried employees
• Maintain records of employee entitlements and balances, including but not limited to vacation, sick days, overtime, and statutory holiday pay
• Manage updates, modifications, and policy changes within the payroll system
• Prepare union dues reports and complete cheque requisitions for union dues
• Issue Record of Employment (ROE) as required
• Prepare monthly payroll Journal Entries and post to each Communities General Ledger
• Setup payroll elections for vacation per pay, benefits enrollment, garnishments, RRSP, and union dues
• Reconcile annual government-related documents to ensure accuracy
• Administer RRSP enrollments, changes, and cancelations
• Perform payroll adjustments, including correcting errors and reissuing payments
• Provide assistance to managers and employees with payroll-related inquiries and issues
• Conduct training sessions for new managers, covering company payroll policies and procedures
• Generate standard or ad hoc HR or payroll reports
• Manage projects, including new system implementations
• Provide exceptional customer service by responding to internal and external inquiries
• Guide on legislative requirements related to payroll
• Demonstrate flexibility in working hours to meet business needs and deadlines
• Perform additional payroll-related duties as required

Candidate Profile

The ideal candidate for this position should have:

• A degree or diploma in accounting, finance, business administration, or a related field
• Mandatory possession of Canadian Payroll Association (CPA) designation
• At least 5 years of experience in payroll processing
• Strong understanding of payroll regulations and employment standards
• Experience with Ceridian Dayforce or similar payroll software
• Understanding of Union contracts and impacts to payroll processing
• Excellent communication skills and the ability to convey complex payroll information
• Strong analytical and problem-solving skills
• Meticulous attention to detail and ability to analyze payroll data for accuracy and compliance
• Effective time management skills and ability to prioritize tasks
• Ability to provide excellent customer service and address concerns with professionalism
• Adherence to ethical standards and commitment to maintaining confidentiality
• Willingness to stay updated on changes in payroll regulations through continuous learning

If you are a detail-oriented payroll professional with a strong understanding of payroll regulations and a passion for delivering exceptional customer service, we want to hear from you. Apply now and join our team at V!VA Retirement Communities and see why we are Happier Here™.